Our client, a forward-thinking mechanical and electrical consulting firm with presence nationwide, is seeking a Contract Administrator for their downtown Toronto office. This is a permanent, full-time, hybrid position (after training period), paying 70-100k, plus bonus, RRSP matching, and a competitive vacation and benefits package.
This position plays a key role in supporting the construction phase of projects by acting as a key liaison between internal stakeholders, developers, clients, architects, general contractors, sub-trades, and suppliers. The successful candidate will attend job site meetings, review construction progress, and help ensure the quality of materials and workmanship meet or exceed the standards identified in project specifications and construction drawings.
This role requires construction administration experience and an understanding of either mechanical or electrical building systems. Knowledge of both disciplines is a strong asset; however, candidates with solid experience in one discipline are encouraged to apply.
The Responsibilities of this position include but are not limited to the following:
- Attend site meetings and prepare clear, timely field review reports, meeting notes, and follow-up items as required
- Serve as main point of contact for the builder for project-related questions/requests related to construction administration and building systems coordination
- Understand project specifications, construction drawings, contract documents, and objectives
- Conduct regular field reviews to observe construction progress and assess general conformance with contract documents
- Proactively identify potential issues, coordination conflicts, deficiencies, and risks, and escalate items to the appropriate project team members
- Report on milestone dates and deliverables
- Respond to field issues and questions with engineering and other resources as required
- Investigate claims promptly and resolve them fairly in consultation with the Project Manager and project team
- Review and provide input on contemplated changes, change notices, change orders, pricing reviews, and related construction documentation
- Support and engage in a collaborative work environment
- Liaise with Architect, Client, Contractor, Owner, Specialty Consultants, Project Manager, Job Captain and Project Engineer
- Complete time critical reports including Request for Information, Contemplated Revisions, Change Orders, Field Review, Pricing Review, Progress Claim Review
- Issue and sign off on Site Deficiency Reports, verify and accept As Built Drawings and Operational and Maintenance Manuals and ensure all required information has been received prior to issuance of Closing Letters
- Support project closeout activities
- Provide customer service levels that meet or exceed customers' expectations
- Actively work on multiple projects simultaneously
- Overtime as required
Education & Experience:
- Educational or trade background in mechanical or electrical design, construction, building systems, or a related technical discipline
- Intermediate-level experience in a similar role, preferably within building consulting engineering, construction administration, site review, or mechanical/electrical contracting
- Design background in building technology is an asset
- Experience in building General Reviews
- Strong understanding of mechanical and electrical building systems, including HVAC, plumbing, fire protection, power distribution, lighting, controls, and related systems
- Excellent communication skills, both written and verbal
- Proven ability to meet deadlines/successful completion of deliverables
- Ability to communicate and work well with other departments
- Excellent organizational and time management skills
- Ability to work under pressure
- Team and client-focused
- Self-motivated, hardworking, flexible
Technical Abilities:
- Candidates must have a good working knowledge of current construction practices, including working drawing production and construction inspections, as well as specifications, contracts and consultant agreements.
- Knowledge of building systems (HVAC, Electrical, Plumbing, Air Handling, Water, Mechanical & Fire Systems)
- Proficiency with Microsoft Office Suite including Microsoft Outlook
- AutoCAD and REVIT drawing review experience is considered an asset
- Experience reviewing construction drawings, specifications, shop drawings, RFIs, change documentation, progress claims, deficiency lists and as-built drawings
- Familiarity with construction administration software, document control platforms, or project management tools is considered an asset
Please email your resume to Tyler Admiraal at tadmiraal@recruitmentbydesign.com for consideration; we thank all applicants however only those selected for an interview will be contacted.
